Cost Reduction Strategies

Reducing printing and copying costs

CIO/OFT is implementing steps to reducing spending on paper, print supplies, maintenance and purchases of printing equipment. These steps include configuring all network printers to default to duplex printing, electronic transmission of documents to the maximum extent possible, minimizing the provision of printed material at meetings, presentations, etc. We are soliciting employee ideas to further reduce costs associated with printing and copying.


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Similar Ideas [ 4 ]


  1. Comment
    Unsubscribed User

    I was speaking with a bank manager at SEFCU, who told me that since they started using small white boards to jot down notes and numbers, in place of Post-It Notes, they've saved money and cut down on paper recycling. The branch even won an award for it. I started using a white board which I purchased at discount store near my home, and have noticed a difference.

  2. Comment
    Unsubscribed User

    Setting the printer to print in "economy" mode by default - thereby using less toner - should also forward the printing cost reduction goal.

    This step, along with the recently implemented network printer default duplex printing mode, should help create and maintian a cost consciousness in the print community that may extend beyond printing.

  3. Comment
    Unsubscribed User

    Reduce Paper and Printing by hosting ‘Green’ meetings - use the following paper reduction practices

    • Print “on demand” or allow meeting attendees to view presentations online – in other wors do NOT print presentations

    • Lengthy documents? Consider providing on a disk, email or on shared file space

    • For reoccurring meetings, look into providing thumbdrives (or having attendees provide thumbdrives) and storing the new documents for each meeting on that drive

    • Margins and text -

    o see if your materials could use narrow margins instead of standard as this can save one piece of paper in 20

    o adjust font size if a couple of lines have gone over to another sheet

    o Include the agenda in the meeting request whenever possible, and ask attendees to bring their own copy if they want a copy at the meeting

    • Internally produced paper:

    o Always double-side print handouts, promotional materials, flyers, etc.

    o Use the highest recycled content practical for promotional material and handouts

    o Use non-toxic vegetable or soy-bases ink for promotional materials and handouts

    In most cases there is no need for a color logo on handouts

    Use electronic templates with the logo included and print in black and white on plain paper, rather than using costly and environmentally expensive letterhead

    o If you must print PowerPoint slides, use 3 or 4 slide-per-page layout option and then print double sided

    o Print PowerPoint slides in black and white, as this costs less and uses much less damaging inks

    o Again, if something can be shared-on-request, or posted in a shared file later, this is preferable as it not only reduces paper use, but also focuses the attention on the actual presentation (instead of the attendees reading ahead on a handout)

    • Externally produced handouts:

    o Inform vendor or outside trainer or presenter of our preferences (above) regarding handouts by e-mailing them this list in advance

  4. Comment
    Unsubscribed User

    From Ms. Green Queen herself.. Thanks Audra. :)

  5. Comment
    Unsubscribed User

    Implement a pdf creator for every user/desktop. For existing paper, scan electronic copies and place in shared directories for people to view at will...

  6. Comment
    Unsubscribed User

    Set all network printers to default to black and white print. Most drafts do not need the color print. Color toner is more costly than black and white.

  7. Comment
    Unsubscribed User

    1. I adopted Susan Beaudoin's excellent suggestion and also use a small whiteboard.

    2. Additionally, I rarely use legal pads any more. Instead, I gather together the discarded printer cover-sheets, turn them over so the blank side is showing, staple together several pages, and voila! Instant cost-free legal pad.

    John Cody

  8. Comment
    Unsubscribed User

    Most of our private data has to be handed in for approval,we have the ability to use electronic messaging ,though most folks want their "own" copy. We have to stop building clutter and wasting paper,hello an electronic message works faster and more efficiently than paper and can be archived.

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